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Project 2013 Keyboard Shortcuts PDF

Project 2013 Keyboard Shortcuts

Microsoft Office basics

 Keyboard access to the ribbon

Press Alt.

The KeyTips are displayed over each feature that is available in the current view.

Press the letter that appears in the KeyTip over the feature that you want to use.

Depending on which letter you press, additional KeyTips may appear. For example, if the Home tab is active and you press W, the View tab is displayed, along with the KeyTips for the groups on that tab.

Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command.

Note  To cancel the action that you are taking and hide the KeyTips, press Alt.

 Display and use windows

To do this
Press


Switch to the next window.
Alt+Tab


Switch to the previous window.
Alt+Shift+Tab


Close the active window.
Ctrl+W or

Ctrl+F4


Restore the size of the active window after you maximize it.
Ctrl+F5



Move to a task pane from another pane in the program window (clockwise direction). You may need to F6 press F6 more than once.

Move to a pane from another pane in the program window (counterclockwise direction).
Shift+F6


When more than one window is open, switch to the next window.
Ctrl+F6


Switch to the previous window.
Ctrl+Shift+F6


Maximize or restore a selected window.
Ctrl+F10


Copy a picture of the screen to the Clipboard.
Print Screen


Copy a picture of the selected window to the Clipboard.
Alt+Print Screen

 Move around in text or cells

To do this


Press













Move one character to the left.
Left Arrow




Move one character to the right.
Right Arrow






Move one line up.
Up Arrow




Move one line down.
Down Arrow






























Move one word to the left.
Ctrl+Left Arrow


Move one word to the right.
Ctrl+Right Arrow


Move to the end of a line.
End


Move to the beginning of a line.
Home


Move up one paragraph.
Ctrl+Up Arrow


Move down one paragraph.
Ctrl+Down Arrow


Move to the end of a text box.
Ctrl+End


Move to the beginning of a text box.
Ctrl+Home


 Move around in and work in tables

To do this
Press


Move to the next cell.
Tab


Move to the preceding cell.
Shift+Tab


Move to the next row.
Down Arrow


Move to the preceding row.
Up Arrow


Insert a tab in a cell.
Ctrl+Tab


Start a new paragraph.
Enter


Add a new row at the bottom of the table.
Tab at the end of the last row

 Access and use actions

To do this
Press


Display the menu or message for an action. If more than one action is present, switch to the next action
Alt+Shift+F10
and display its menu or message.



Select the next item on the action menu.
Down Arrow


Select the previous item on the action menu.
Up Arrow


Perform the action for the selected item on the action menu.
Enter


Close the action menu or message.
Esc
Tips

You can ask to be notified by a sound whenever an action appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.

You can download Microsoft Office Sounds from Office.com.

 Use dialog boxes

To do this
Press



















First letter of an option in a drop-down list
Alt+ the letter underlined in an option Alt+Down Arrow
Esc
Enter

Insert

Tab Shift+Tab Ctrl+Tab Ctrl+Shift+Tab Arrow keys
Move to the next option or option group.
Move to the previous option or option group. Switch to the next tab in a dialog box.
Switch to the previous tab in a dialog box.

Move between options in an open drop-down list, or between options in a group of options.
Perform the action assigned to the selected button; select or clear the selected check box.

Open the list if it is closed and move to that option in the list.

Select an option; select or clear a check box. Open a selected drop-down list.
Close a selected drop-down list; cancel a command and close a dialog box. Perform the action assigned to a default button in a dialog box.

 Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.

To do this
Press


Move to the beginning of the entry.
Home


Move to the end of the entry.
End


Move one character to the left or right, respectively.
Left Arrow or Right Arrow


Move one word to the left.
Ctrl+Left Arrow


Move one word to the right.
Ctrl+Right Arrow


Select or cancel selection one character to the left.
Shift+Left Arrow


Select or cancel selection one character to the right.
Shift+Right Arrow


Select or cancel selection one word to the left.
Ctrl+Shift+Left Arrow


Select or cancel selection one word to the right.
Ctrl+Shift+Right Arrow


Select from the insertion point to the beginning of the entry.
Shift+Home


Select from the insertion point to the end of the entry.
Shift+End

 Basic file management
To do this
Press






Open a project file (display the Open dialog box).
Ctrl+F12




Open a project file (display the Open tab in the Backstage view).
Ctrl+O















Save a project file.
Ctrl+S


Create a new project.
Ctrl+N


Print a file (display the Print tab in the Backstage view).
Ctrl+P
 Use the Open and Save As dialog boxes



To do this
Press


Display the Open dialog box.
Ctrl+F12


Display the Open tab in the Backstage view.
Ctrl+O


Display the Save As dialog box.
F12


Open the selected folder or file.
Enter


Open the folder one level above the open folder.
Backspace


Delete the selected folder or file.
Delete


Display a shortcut menu for a selected item such as a folder or file.
Shift+F10


Move forward through options
Tab


Move back through options
Shift+Tab


Open the Look in list
F4 or Alt+1


 Top of Page

Microsoft Project quick reference

 Use a Network Diagram



To do this
Press


Move to a different Network Diagram box.
Arrow keys


Add Network Diagram boxes to the selection.
Shift+Arrow keys


Move a Network Diagram box.
Ctrl+Arrow keys
Note  You need to set manual positioning first. Select the box you want to move. Click

Format, and then click Layout. Click Allow manual box positioning.



Move to the top Network Diagram box in the view or project.
Ctrl+Home or

Shift+Ctrl+Home





Move to the lowest Network Diagram box in the project. Move to the leftmost Network Diagram box in the project. Move to the rightmost Network Diagram box in the project. Move up one window height.
Move down one window height.

Ctrl+End or Shift+Ctrl+End Home or Shift+Home End or Shift+End
Page Up or Shift+Page Up

Page Down or Shift+Page Down
Move left one window width.
Ctrl+Page Up or

Shift+Ctrl+Page Up


Move right one window width.
Ctrl+Page Down or

Shift+Ctrl+Page Down


Select the next field in the Network Diagram box.
Enter or Tab


Select the previous field in the Network Diagram box.
Shift+Enter


 Use OfficeArt objects.

 Move OfficeArt shapes.

To do this
Press







Nudge the shape up, down, right, or left.
Arrow keys





Increase the shape’s width by 10%.
Shift+Right Arrow






Decrease the shape’s width by 10%.
Shift+Left Arrow





Increase the shape’s height by 10%.
Shift+Up Arrow






Decrease the shape’s height by 10%.
Shift+Down Arrow






Increase the shape’s width by 1%.
Ctrl+Shift+Right Arrow






Decrease the shape’s width by 1%.
Ctrl+Shift+Left Arrow






Increase the shape’s height by 1%.
Ctrl+Shift+Up Arrow






Decrease the shape’s height by 1%.
Ctrl+Shift+Down Arrow





Rotate the shape 15 degrees to the right.
Alt+Right Arrow






Rotate the shape 15 degrees to the left.
Alt+Left Arrow
.





 Select and copy OfficeArt objects and text









To do this
Press







Select an object (with text selected inside the object).
Esc




Select an object (with an object selected).
Tab or Shift+Tab until the object you want is




selected






Select text within an object (with an object selected).
Enter




Select multiple shapes
Press and hold Ctrl while you click the shapes






Select multiple shapes with text
Press and hold Shift while you click the



shapes




Cut selected object.
Ctrl+X






Copy selected object.
Ctrl+C















Paste cut or copied object.
Ctrl+V








Paste special.
Ctrl+Alt+V







Copy formatting only.
Ctrl+Shift+C








Paste formatting only.
Ctrl+Shift+V








Paste special.
Ctrl+Alt+V








Group shapes, pictures, or WordArt.
Ctrl+G after you select the items that you




want to group








Ungroup shapes, pictures, or WordArt.
Ctrl+Shift+G after you select the group that




you want to ungroup








Undo the last action.
Ctrl+Z







Redo the last action.
Ctrl+Y








Add next object to a multi-selection.
Ctrl+Click







Adds next object to a multi-selection; allows clicking on textbox text to
Shift+Click



add the textbox to the multi-selection.









 Edit OfficeArt text and textboxes









To do this
Press








Collapse selection.
Esc






Select all text.
Ctrl+A








Delete one word to the left.
Ctrl+Backspace






Delete one word to the right.
Ctrl+Delete








Undo.
Ctrl+Z








Redo.
Ctrl+Y








Move one word to the left.
Ctrl+Left Arrow






Move one word to the right.
Ctrl+Right Arrow








Move to the beginning of the line.
Home






Move to the end of the line.
End








Move up one paragraph.
Ctrl+Up Arrow






Move down one paragraph.
Ctrl+Down Arrow








Move to the beginning of the object’s text.
Ctrl+Home






Move to the end of the object’s text
Ctrl+End








 Navigate views and windows








To do this
Press


















Activate the entry bar to edit text in a field.
F2



Activate the menu bar.

F10 or Alt



Activate the project control menu.
Alt+Hyphen or Alt+Spacebar



Activate the split bar.

Shift+F6



Close the program window.

Alt+F4



Display all filtered tasks or all filtered resources.
F3



Display the Field Settings dialog box.
Alt+F3



Open a new window.

Shift+F11



Reduce a selection to a single field.
Shift+Backspace



Reset sort order to ID order and turn off grouping.
Shift+F3



Select a drawing object.

F6



Display task information.

Shift+F2



Display resource information.

Shift+F2



Display assignment information.
Shift+F2



Turn on or off the Add To Selection mode.
Shift+F8



Turn on or off Auto Calculate.

Ctrl+F9



Turn on or off the Extend Selection mode.
F8



Move left, right, up, or down to view different pages in the Print Preview window.
Alt+Arrow keys



 Outline a project





To do this
Press




Hide subtasks.
Alt+Shift+Hyphen or Alt+Shift+Minus Sign (minus sign on the numeric keypad)



Indent the selected task.
Alt+Shift+Right Arrow



Show subtasks.
Alt+Shift+ = or Alt+Shift+Plus Sign (plus sign on the numeric keypad)



Show all tasks.
Alt+Shift+* (asterisk on the numeric keypad)




Outdent the selected task.
Alt+Shift+Left Arrow

 Select and edit in a dialog box
To do this
Press






Move between fields at the bottom of a form.
Arrow keys




Move into tables at the bottom of a form.
Alt+1 (left) or Alt+2 (right)






Move to the next task or resource.
Enter




Move to the previous task or resource.
Shift+Enter















 Select and edit in a sheet view

 Edit in a view
To do this
Press






Cancel an entry.
Esc




Clear or reset the selected field.
Ctrl+Delete






Copy the selected data.
Ctrl+C




Cut the selected data.
Ctrl+X






Delete the selected data.
Delete




Delete row that has a selected cell.
Ctrl+Minus Sign (on the numeric keypad)






Fill down.
Ctrl+D




Display the Find dialog box.
Ctrl+F or Shift+F5






In the Find dialog box, continue to the next instance of the search results.
Shift+F4






Use the Go To command (Edit menu).
F5






Link tasks.
Ctrl+F2






Paste the copied or cut data.
Ctrl+V






Reduce the selection to one field.
Shift+Backspace




Undo the last action.
Ctrl+Z






Unlink tasks.
Ctrl+Shift+F2




Set the task to manually schedule
Ctrl+Shift+M






Set the task to auto schedule
Ctrl+Shift+A

 Move in a view






To do this
Press






Move to the beginning of a project (timescale).
Alt+Home




Move to the end of a project (timescale).
Alt+End






Move the timescale left.
Alt+Left Arrow




Move the timescale right.
Alt+Right Arrow






Move to the first field in a row.
Home or Ctrl+Left Arrow




Move to the first row.
Ctrl+Up Arrow






Move to the first field of the first row.
Ctrl+Home




Move to the last field in a row.
End or Ctrl+Right Arrow






Move to the last field of the last row.
Ctrl+End












Move to the last row.
Ctrl+Down Arrow






 Move in the side pane







To do this
Press






Move focus between the side pane and the view on the right side.
Ctrl+Tab or Ctrl+Shift+Tab





Select different controls in the side pane if focus is in the side pane.
Tab






Select or clear check boxes and option buttons if focus is in the side pane.
Spacebar

 Select in a view







To do this
Press






Extend the selection down one page.
Shift+Page Down





Extend the selection up one page.
Shift+Page Up






Extend the selection down one row.
Shift+Down Arrow





Extend the selection up one row.
Shift+Up Arrow






Extend the selection to the first field in a row.
Shift+Home





Extend the selection to the last field in a row.
Shift+End






Extend the selection to the start of the information.
Ctrl+Shift+Home





Extend the selection to the end of the information.
Ctrl+Shift+End






Extend the selection to the first row.
Ctrl+Shift+Up Arrow





Extend the selection to the last row.
Ctrl+Shift+Down Arrow






Extend the selection to the first field of the first row.
Ctrl+Shift+Home






Extend the selection to the last field of the last row.
Ctrl+Shift+End






Select all rows and columns.
Ctrl+Shift+Spacebar





Select a column.
Ctrl+Spacebar






Select a row.
Shift+Spacebar





Move within a selection down one field.
Enter






Move within a selection up one field.
Shift+Enter





Move within a selection right one field.
Tab






Move within a selection left one field.
Shift+Tab

 Select and edit in the entry bar







To do this
Press






Accept an entry.
Enter










Cancel an entry.
Esc


Delete one character to the left.
Backspace


Delete one character to the right.
Delete


Delete one word to the right.
Ctrl+Delete


Extend the selection to the end of the text.
Shift+End


Extend the selection to the start of the text.
Shift+Home


Turn on or off Overtype mode.
Insert


 Use a timescale
To do this
Press






Move the timescale left one page.
Alt+Page Up




Move the timescale right one page.
Alt+Page Down






Move the timescale to beginning of the project.
Alt+Home






Move the timescale to end of the project.
Alt+End






Scroll the timescale left.
Alt+Left Arrow






Scroll the timescale right.
Alt+Right Arrow






Show smaller time units.
Ctrl+ / (slash on the numeric keypad)




Show larger time units.
Ctrl+* (asterisk on the numeric keypad)














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